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Book other Group events

Book other Group events

This facility is for arranging any events which fall outside of the categories of GIG, REHEARSAL, TRAVEL DAY, UNAVAILABLE, MEETING or HOLIDAY/VACATION.

The process for booking a 'other' event is the same as for the other categories.

To book an ‘other’ event from a GROUP DIARY TAB –

The GROUP DIARY TAB shows the current month’s events.
YELLOW BARS show events which the Group will take part in.
RED BARS (including the name of a Group member) show on dates which Group members are unavailable to take part in an event with you.
You can therefore see at a glance which dates are safe to book by simply opening the GROUP DIARY TAB. The names of unavailable Group members are clearly shown on RED BARS.
Decide what dates you are going to book off and click the BOOK EVENT BUTTON at the top or bottom of the page.
The BOOK EVENT PAGE is opened.
Use the drop down box to select the Group in the WHO IS THE EVENT FOR? FIELD.
Click the CALENDAR ICON to the right of the START DATE FIELD and select a start date.
Clicking a date closes the calendar and adds that same date to the END DATE FIELD.
The diary defaults to a single date per event because most events start and finish on the same day.
If you wish to book a series of days click the CALENDAR ICON to the right of the END DATE FIELD and select the last consecutive date for the event.
The DESCRIPTION FIELD is for free text. It will probably be useful to describe what ‘other’ is so that all Group members know what is going on. Only the Group members have access to this information.
In the EVENT TYPE FIELD on the top right, select OTHER as the type of event you are booking.
Enter the name of the venue (if applicable) in the VENUE NAME FIELD.
Enter the address of the venue (if applicable) in the VENUE ADDRESS FIELD.
Enter the postcode/zip code of the venue (if applicable) in the VENUE ZIPCODE/POSTCODE FIELD.
If applicable, using the drop down boxes, select the appropriate times in the ARRIVAL, SOUNDCHECK, ONSTAGE and END TIME FIELDS.
Click the ADD BUTTON.

Clicking the ADD BUTTON does a series of things –

It adds the event to that GROUP DIARY.
It adds the event to the INDIVIDUAL DIARY of all of the members of the Group.
All members of that particular Group are sent an email with the details of the event which has been booked.
The diaries of any other Groups a member belongs to shows the RED BARS (member unavailable) in their diaries, reducing the risk of double bookings.

MX-Pro Tip! - Multiple places to book 'other' events
Rehearsals can be booked on your INDIVIDUAL DIARY TAB and also from three more tabs too, on your INDIVIDUAL GIG LIST TAB, on a GROUP DIARY TAB, or on a GROUP GIG LIST TAB. It does not matter which tab you use to book the days as they are all coordinated in the back office so the information you input shows on all tabs.

MX-Pro Tip! - Act quickly
When you know about any event it should be entered into the diary as soon as possible to keep the diary accurate, to keep Group members informed and to reduce the chance of double booking.

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