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Book a single gig






Book a single gig



See also -
HELP – NETWORK HELP – GROUP PROFILE HELP – THE GROUP GIG LIST TAB – BOOK A TOUR

To book a gig from a GROUP DIARY TAB –
The GROUP DIARY TAB shows the current month’s events.
YELLOW BARS show events which the Group will take part in.
RED BARS (including the name of a Group member) show on dates which Group members are unavailable to take part in an event with you.
You can therefore see at a glance which dates are safe to book by simply opening the GROUP DIARY TAB. The names of unavailable Group members are clearly shown on RED BARS.
Decide what date you are going to book for the Group and click the BOOK EVENT BUTTON at the top or bottom of the page.
The BOOK EVENT PAGE is opened.
Use the drop down box to select the Group in the WHO IS THE EVENT FOR? FIELD.
Click the CALENDAR ICON to the right of the START DATE FIELD and select a start date.
Clicking a date closes the calendar and adds that same date to the END DATE FIELD.
The diary defaults to a single date per event because most events start and finish on the same day.
In the EVENT TYPE FIELD on the top right, select GIG as the type of event you are booking.
The DESCRIPTION FIELD is for free text. It can be anything of relevance, a set list, any special notes or other information a Group may need to know. Only the Group members have access to this information.
Enter the name of the venue (if applicable) in the VENUE NAME FIELD.
Enter the address of the venue (if applicable) in the VENUE ADDRESS FIELD.
Enter the postcode/zip code of the venue (if applicable) in the VENUE ZIPCODE/POSTCODE FIELD.
Using the drop down boxes, select the appropriate times in the ARRIVAL, SOUNDCHECK, ONSTAGE and END TIME FIELDS.
Click the ADD BUTTON.

Clicking the ADD BUTTON does a series of things –

It adds the gig to that GROUP DIARY.
It adds the gig to the INDIVIDUAL DIARY of all of the members of the Group.
The diaries of the other Groups each member belong to show the RED BARS (member unavailable) in their diaries, reducing the risk of double bookings.
All members of the Group are sent an email with the details of the gig which has been booked.
The gig details appear in each member’s INDIVIDUAL GIG LIST TAB and in the GROUP GIG LIST TAB.

MX-Pro Tip! - Multiple places to book a single gig
Single gigs can be booked on your INDIVIDUAL DIARY TAB and also from three more tabs too, on your INDIVIDUAL GIG LIST TAB, on a GROUP DIARY TAB, or on a GROUP GIG LIST TAB. It does not matter which tab you use to book the days as they are all coordinated in the back office so the information you input shows on all tabs.

MX-Pro Tip! - Act quickly
When you know about any event it should be entered into the diary as soon as possible to keep the diary accurate, to keep Group members informed and to reduce the chance of double booking. 



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