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Book an event






Book an event



Events can be booked for the categories of GIG, REHEARSAL, TRAVEL DAY, UNAVAILABLE, MEETING, HOLIDAY/VACATION or OTHER.

The process for booking any of these events is the same.

To book an event from a GROUP DIARY TAB –

The GROUP DIARY TAB shows the current month’s events.
YELLOW BARS show events which the Group will take part in.
RED BARS (including the name of a Group member) show on dates which Group members are unavailable to take part in an event with you.
You can therefore see at a glance which dates are safe to book by simply opening the GROUP DIARY TAB. The names of unavailable Group members are clearly shown on RED BARS.
Decide what date you are going to book for the Group and click the BOOK EVENT BUTTON at the top or bottom of the page.
The BOOK EVENT PAGE is opened.
Use the drop down box to select the Group in the WHO IS THE EVENT FOR? FIELD.
Click the CALENDAR ICON to the right of the START DATE FIELD and select a start date.
Clicking a date closes the calendar and adds that same date to the END DATE FIELD.
If you wish to book a series of days click the CALENDAR ICON to the right of the END DATE FIELD and select the last consecutive date for event.
In the EVENT TYPE FIELD on the top right, select the type of event you are booking from the drop down list.
The DESCRIPTION FIELD is for free text. It can be anything of relevance, a set list, any special notes or other information a Group may need to know. Only the Group members have access to this information.
Enter the name of the venue (if applicable) in the VENUE NAME FIELD.
Enter the address of the venue (if applicable) in the VENUE ADDRESS FIELD.
Enter the postcode/zip code of the venue (if applicable) in the VENUE ZIPCODE/POSTCODE FIELD.
If applicable, using the drop down boxes, select the appropriate times in the ARRIVAL, SOUNDCHECK, ONSTAGE and END TIME FIELDS.
Click the ADD BUTTON.

Clicking the ADD BUTTON does a series of things –
It adds the event to that GROUP DIARY.
It adds the event to the INDIVIDUAL DIARY of all of the members of the Group.
The diaries of the other Groups each member belong to show the RED BARS (member unavailable) in their diaries, reducing the risk of double bookings.
All members of the Group are sent an email with the details of the event which has been booked.
If the event is a gig, the gig details appear in each member’s INDIVIDUAL GIG LIST TAB and in the GROUPS GIG LIST TAB.

MX-Pro Tip! - Booking time out
By default, the WHO IS THE EVENT FOR? FIELD is set to ME! (PERSONAL EVENT). This is the correct category to book personal time out. This is time away from music for non-Group, non-vacation activity (vacations can be specifically selected from the drop down list).

MX-Pro Tip! - Act quickly

When you know about any event it should be entered into the diary as soon as possible to keep the diary accurate, to keep Group members informed and to reduce the chance of double booking.

MX-Pro Tip! - Multiple places to book an event
An event can be booked on your INDIVIDUAL DIARY TAB and also from three more tabs too, on your INDIVIDUAL GIG LIST TAB, on a GROUP DIARY TAB, or on a GROUP GIG LIST TAB. It does not matter which tab you use to book the days as they are all coordinated in the back office so the information you input shows on all tabs.
 



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