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Single gig travel days






Single gig travel days



Sometimes, when booking even a single gig, travel days need to be scheduled which do not contain any gig information. To prevent Group members taking alternative bookings on days they should be travelling, time needs to be set aside for travel, so it is wise to include this in the members’ diary.

See also -
HELP – NETWORK HELP – INDIVIDUAL PROFILE HELP – THE GIG LIST TAB – TOUR TRAVEL DAYS
HELP – NETWORK HELP – INDIVIDUAL PROFILE HELP – DIARIES
HELP – NETWORK HELP – GROUP PROFILE HELP – THE DIARY TAB

To book single travel days from your individual gig list tab  -
From the GIG LIST TAB, click the BOOK EVENT BUTTON at the top left.
The BOOK EVENT PAGE is opened.
Using the drop down box to select the correct Group in the WHO IS THE EVENT FOR? FIELD.
Click the CALENDAR ICON to the right of the START DATE FIELD and select a start date.
Clicking a date closes the calendar and adds that same date to the END DATE FIELD.
If you wish to book a series of travel days click the CALENDAR ICON to the right of the END DATE FIELD and select the last consecutive date for travel.
There is no need therefore to change the END DATE FIELD.
The DESCRIPTION FIELD is for free text. It can be anything of relevance, any special notes or other information a Group may need to know. Only the Group members have access to this information.
In the EVENT TYPE FIELD on the top right, select TRAVEL DAY.
It may be useful to enter “Travel day” in the VENUE NAME FIELD. This is because this shows in a box when you hover over it in diary view.
Leave the VENUE ADDRESS FIELD, the VENUE ZIPCODE/POSTCODE FIELD the ARRIVAL, SOUNDCHECK, ONSTAGE and END TIME FIELDS all blank.
Click the ADD BUTTON.

Clicking the ADD BUTTON does a series of things –
It adds the travel day to your INDIVIDUAL DIARIES TAB.
It adds the travel day to the GROUP DIARY.
It adds the day to the INDIVIDUAL DIARY of all of the members of the Group.
All members of the Group are sent an email with the details of the travel date which has been booked.
The diaries of any other Groups a member belongs to shows the RED BARS (member unavailable) in their diaries, reducing the risk of double bookings.

MX-Pro Tip! - Act quickly
When you know about any event it should be entered into the diary as soon as possible to keep the diary accurate, to keep Group members informed and to reduce the chance of double booking.

MX Pro-Tip! - Multiple places to book single travel days
Travel days can be booked from two more tabs too, by clicking the BOOK EVENT BUTTON on your INDIVIDUAL DIARIES TAB, or by clicking the BOOK EVENT BUTTON on a GROUP DIARY TAB). It does not matter which tab you use to book the days as they are all coordinated in the back office so the information you input shows on all tabs.




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